Please read this carefully before starting your application

Frequently Asked Questions - Guidance for applicants

• Nationality requirements

  Please check the nationality requirements carefully before you start your application.

  Positions at the FMO are open to the nationals of the EEA EFTA States (Iceland, Norway, Liechtenstein).

  Some positions are also open to the nationals of the Beneficiary States of the EEA and Norway Grants (Bulgaria, Croatia, Czechia, Cyprus, Estonia, Hungary, Greece, Latvia, Lithuania, Malta, Poland, Portugal, Slovakia, and Slovenia) and to the nationals of other EU Member States.

  Please note that applications received from nationals of other countries than the ones mentioned in the vacancy announcement will not be considered.

• Use of AI

  Applicants may use AI tools to support the preparation of their application - for example, to improve clarity, structure, or grammar. However, AI must not be used to generate full responses or invent experiences. All examples, statements, and reflections must truthfully represent your own work and real professional background. Submissions must be based on genuine personal experience, as fully AI‑generated content is not permitted.

• Evidencing the fulfilment of the selection criteria

  To support the assessment of your suitability for the role, please ensure your application clearly demonstrates how you meet the selection criteria. This is best done by using specific and concrete examples from your previous work experience. Please use relevant, well‑supported and concise examples. These will strengthen your application.

• Formatting your CV

  To help us review your application efficiently, please ensure your CV includes the following information for each position and educational qualification:

  Work Experience

  For each role, please include:

  • Start and end date (month/year)

  • Employer/organisation name

  • Full-time or part-time status (if part-time, please indicate the percentage)

  • Main responsibilities

  • Key achievements and results

  Education

  For each qualification, please include:

  • Start and end date (month/year)

  • Name and location of the institution

  • Degree or qualification obtained

  • Main field of study

  Language skills

  For each language, please include:

  • Proficiency level

  • Whether it is your native language

  • Relevant language certificates or qualifications (if applicable)

  Providing this information in a clear and consistent format will help us assess your experience and qualifications accurately.

  Please note that your CV must be in English.

• Completing the application form

  Please note that applications cannot be saved and completed at a later stage. We recommend drafting your answers to the questions in a separate document and copying them into the application form when you are ready to apply.

• Modifying your application after submission

  After submitting your application, you can log in through the Candidate Connect portal and update the information in your application, including your uploaded CV and other application details. Any updates must be made before the application deadline.

• References

  We do not ask you to provide references at the time of applying. We may ask shortlisted candidates for reference details at a later stage in the recruitment process.

• Reasonable accommodations during the selection process

  If you require specific adjustments during the selection process due to a disability or a medical condition, please get in touch. We will endeavour to make appropriate arrangements.

• Applications from former FMO staff

  The FMO accepts applications from former staff members who meet the eligibility criteria for the position. Candidates who previously worked at the FMO in a fixed-term position will be eligible to apply once they have completed a cooling-off period of at least one year between the end date of their most recent FMO contract and the application deadline of the vacancy for which they are applying.

  All applications are assessed on their individual merits through the recruitment process. Selection decisions are based on the qualifications, competencies, experience, and overall suitability for the role, taking into account the specific requirements of the position and the needs of the organisation.

• Unsolicited applications

  The FMO does not consider unsolicited applications. Only applications submitted through a published vacancy using our online recruitment tool will be considered.

• Hybrid working arrangements at the FMO

  The FMO offers hybrid working model for its staff. Subject to the requirements of the role, operational needs, and in agreement with their line manager, staff may work up to 40% of their weekly working hours from a location other than the office according to the current policy. The duty station for all FMO staff is Brussels, Belgium.